Why Hire a Real Estate Virtual Assistant?
As a Real Estate Agent, your best role is being in front of more buyers and sellers, not messing around with social media, inputting data in a CRM, or going back and forth organizing diary appointments.
You grow your business by getting out networking and providing excellent service that leads to referrals. A virtual assistant can take away any jobs that can be done on a computer and via phone which will give you a new lease on your work.
Virtual Assistant can take care of the following tasks
Marketing
On your busy day, it can be hard to organize a newsletter for your customers, create a survey asking for referrals, making sure your CRM is updated let alone your social media & your website. Train your virtual assistant to take them off your hands.
Adminstration
Systems in business lead to success. You may have a system or be creating one, whichever the case a virtual assistant can step in and action the repetitive tasks in your business. From tracking property inquiries, to booking appointments, following up listings. Let your assistant manage everything.
Communicating
As an adviser, it is your job to look after your clients. It is something you want to do but may not always have time. By having a few smart systems in place that your virtual assistant can action. Your VA can make calls or receive calls (on their NZ number). He can also do cold calling, depending on the package you have chosen.
What is the investment?
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With each new client, we do a comprehensive admin audit to work out what you need when it comes to a virtual assistant. We manage the entire process from recruitment to payroll and leave so you can focus on what matters.
In your admin audit, we will go into more detail about our process and pricing.
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Recruitment and Induction
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Getting started is the most important part. We have a customized induction portal to train coach you on everything from creating the brief for our recruitment team all the way through to working with your assistant and the tools we recommend.
Our team will help you along the way and manage the recruitment process which includes advertising, screening, testing and finally interviewing the candidates by your side. We look after you from start to hire to make it a super easy process.
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Ongoing
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Our rate varies depending on the level of the person you require for example remote or based in one of our offices. When we meet with you we will talk through your specific needs to find the right person and placement that fits your budget and needs.
Your Team, Your Way
Build a team of skilled English Speaking Professionals, sourced from the top talent pool.
Some of the duties you can ask your Virtual Assistant​
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Liaising with internal and external contacts
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Entering listings various portals
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Preparing property Sale and Purchase agreements
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Property submissions, vendor reports, etc
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Coordinating marketing campaigns
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A variety of other relevant clerical/marketing duties using a property-specific CRM system called Property Suite
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Sales support administration including proofing documents, online listing entry, drafting contracts, and preparing proposals for both Commercial and Residential
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Assistance with the placement of marketing campaigns.
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Preparing correspondence on behalf of the agency team.
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First point of contact through reception and telephonist duties
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Produce documentation and contracts from draft
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Maintain secure information storage and retrieval systems
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Assist with the preparation of appraisals/current market appraisals
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Accurately load Agency Agreement information in preparation to release to websites
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Provide administration support for the day-to-day running of the Real Estate office and directly to the Sales Manager.
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Preparing advertisements and marketing material
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Providing administrative support throughout the entire sales process.